New I-9 Form Out

I-9Form-image_Blog-postWith the continual changing HR laws, it’s important to keep up to date to stay compliant.  Failing to do so can result in some serious consequences.  The latest compliance change has happened within the U.S. Citizenship and Immigration Service (USCIS).  Last month the USCIS released a new Employment Eligibility Verification Form, otherwise known as an I-9 form.  Even though the form was released last month, employers aren’t required to start using it until May 7, 2013, giving hiring managers a 60-day grace period in which to obtain the new form.  To ensure you are using the correct form, there are a couple of things to look for:

  • In the top right-hand corner the form is labeled as “OMB No. 1615-0047; Expires 3/31/2016”
  • The new form is 2 pages in length
  • Page 1 and section one are to be completed by the employee
  • Page 2 and sections 2 & 3 are to be completed by the employer
  • New fields to make the form more understandable

The new form may begin being used at any time for new employees.  For current employees, it is not a requirement to fill out new forms unless a separate re-verification requirement exists.

This change, like any change, has the potential to cause some confusion and error.  Violations of the law can lead to a substantial fine and possibly prosecution.  To make sure you’re up to date on the new I-9 form, on May 1st, 2013 there is a webinar addressing this very topic.  In the webinar you will review the new I-9 form and compare it to the old form, find out if completing new I-9 forms is necessary for all current employees, how to address errors, and avoid discrimination during the employment eligibility process.  Participating in the webinar has also been approved for 1.5 general recertification credit hours toward PHR, SPHR, and GPHR recertification through the HR Certification Institute.  Serenity Staffing knows how important compliance is.  To stay up to date on future compliance law changes follow us on Facebook and LinkedIn